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Do you have the best contract
management in Government?

You can with GovProcure!

GovProcure™ is a new work management
application built specifically for federal CORs, evaluators and managers. Designed by a former Federal COR, this secure web-based system guides staff seamlessly through the full acquisition lifecycle, ensures FAR-compliance, reinforces best practices, and makes
management and oversight a breeze.

Does your agency face
these Challenges?

Managing government acquisitions from start to finish is complex work that has to be done right every time.
Do these challenges sound familiar?

  • Not sure staff are complying with the FAR
  • Not knowing the exact status of every contract
  • Spending too much time tracking down people or files
  • Staff need more training and guidance
  • Evaluations are chaotic and time-consuming
  • Cost overruns and late deliverables
  • Costly protests and audits

Let GovProcure help

Instead of worrying and wasting time on inefficient processes, you can spend your time doing the work and doing it well. Isn’t that what good government is all about?

GovProcure is full of powerful and intuitive features that will transform the way you do procurements. With GovProcure, you can:

  • Instantly know the exact status of every contract
  • Guide staff through the full procurement lifecycle
  • Ensure compliance with regulations
  • Manage even large evaluations with ease
  • Reinforce best practices with on-demand forms, templates, samples, and instructions
  • Receive automatic alerts and notifications on critical items
  • Keep all contract-related files in one place
  • Easily share and transfer files between staff
  • Save time and money on protests and audits

Take a Tour of GovProcure

Tour

GovProcure is a cloud-based, software as-a-service application that will immediately help your staff to increase knowledge and skills, save time, do more and do it better.

Allow CORs, managers and contracting office personnel to quickly see the status of every contract at a glance.

Know instantly if deliverables are on time or invoice are overdue.

Received automatic alerts and notifications on overdue items.

ProjectTracker

Help staff understand and comply with regulations.

Enables newer staff to quickly see all the tasks that must be performed in their role as COR.

Provide centralized storage for documents, forms, templates, samples and instructions .

Promotes best practices through providing high quality work samples.

Enables agency management to quickly and universally update all forms, templates, samples and instructions.

Makes collaboration between team members quick and easy.

Presolicitation

Provide centralized storage for documents, forms, templates, samples and instructions.

Help staff understand and comply with regulations.

Enable newer staff to quickly see all the tasks that must be performed in their role as COR.

Promotes best practices through providing high quality work samples.

Enables agency management to quickly and universally update all forms, templates, samples and instructions.

Makes collaboration between team members quick and easy.

Solicitation

Ensure that evaluations are completed before team meetings (avoid costly protests).

Manage any number of proposals and evaluations with ease (no more emailing back and forth or hard copies!).

Makes collaboration between team members quick and easy.

Allows COR to manage all evaluation activities electronically.

Provides location to store proposals and means to electronically share proposals with evaluators.

Provides means for creation and electronic distribution and signature of confidentiality and instructions forms for evaluators.

Allows evaluators to submit their evaluation electronically to the system, and for the COR to see which evaluations have been submitted.

Allows COR to track actions by evaluators and determine where intervention or additional support of evaluators might be necessary.

Eliminates the need to email and manage tens or even hundreds of documents related to the evaluation process.

Promotes best practices in evaluation criteria development, and helps ensure to ensure that evaluation team members have clear expectations and comply with requirements.

Selection and Award

Helps staff understand and comply with regulations.

Enables newer staff to quickly see all the tasks that must be performed in their role as COR.

Provides centralized storage for documents, forms, templates, samples and instructions.

Promotes best practices through providing high quality work samples.

Enables agency management to quickly and universally update all forms, templates, samples and instructions.

Makes collaboration between team members quick and easy.

Performance

Enables COR to upload and store all closeout related documents in one organized, easily accessible place.

Make sure that final deliverables, evaluation and payments have been completed.

Helpful in coping with staff turnover and ensuring proper handling of contract documents

Can view all contract documents at any time (don’t have to track down old files in archives).

Closeout

Location for storing all project notes.

View name and date stamped entries from all project members.

Once saved, log is not editable and forms the basis of an audit trail.

Enables multiple users to view the latest notes about the project.

Project Log

Provides centralized storage for training and informational materials such as agency policy, regulatory requirements, as well as GovProcure user guides and tutorials.

Learning Center

Create your own internal database of your agency contractors.

Review contractor performance.

Quickly identify small and other special status contractors to meet your small business goals.

Staff can share information on contractors they have worked with.

Vendor Database

Security

GovProcure is built on the Force.com platform which is the largest SaaS platform in use in the world today. Over 300 government agencies are currently using the Force.com platform to solve multitude of business needs.

The Force.com platform is FISMA Level 2 compliant, and GovProcure has passed a very stringent security review as a requirement for being published on the Government App Exchange.

The Value of GovProcure

Agency budgets are tight, and sequester hasn’t made that any easier. What’s more, seasoned CORs are leaving government and the number of contracts isn’t shrinking. And many agencies are facing costly audits and protests. Sounds like a perfect storm.

With GovProcure, you will save staff time, increase the capacity of your current workforce, and give managers powerful new oversight tools. GovProcure can help you to reduce time and costs related to:

  • Everyday project management
  • Tracking down required forms
  • Collaboration and document sharing between CORs, COs and Accounting staff
  • Managing evaluation teams and activities (sharing and receiving proposals, forms, evaluations, reports, etc.)
  • Transferring contracts between staff
  • Quality control activities of managers and procurement executives
  • Communicating agency priorities and requirements with staff
  • Reporting on project status including deliverables and expenditures
  • Time involved with market research and meeting small business goals
  • Time and money involved with protests, audits and lawsuits

These are the direct, tangible cost savings that you will realize with GovProcure. But really, the most important return on investment is that you will have better written, managed and performed contracts, that provide the best value to the government.

How to buy

Buying GovProcure is simple. Each all-inclusive subscription comes with free implementation support, support and maintenance, and regular upgrades at no additional cost. Since GovProcure is cloud-based, you don’t have to pay for any special hardware or servers. What’s more, our system architecture makes it easy to buy in any quantity, from individual CORs, to divisions, to agency-wide. Please call us to discuss your specific needs and to learn more about quantity discounts.

GovProcure is available through NITAAC CIO-SP3, IT-70, MOBIS and Woman-owned small business procurements.

Monthly

$ 249
/ Month

Full User License
Includes all product features

Monthly

$ 10
/ Month

Evaluator Only License
Allows your evaluators to collaborate through GovProcure

Want to take a test drive?

We are proud of GovProcure and love showing it off!

We make it easy for you to see GovProcure in action. Please complete this form and one of our helpful team members will contact you shortly. If you would like to speak with someone now, please call us at 703-380-2415.

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About Us

GovProcure started as a dream of Theresa Wilson, a former federal project officer (COR) who always wished she had such a tool to do her job. When Theresa started her own company in 2009, she rolled up her sleeves and started designing the application you see today. She used her knowledge of the FAR and her work, with the input of so many kind souls who offered knowledge and expertise all along the way.

GovProcure was developed through partnership between two companies — the Aclara Group (a woman-owned small business) and SMDI (a large, multi-faceted IT and consulting firm with that has successfully provided services to the federal government for over 30 years). Our partnership is the perfect blend of deep IT know-how, and practical, on-the-job understanding.

Support

Events

Want to see GovProcure in action? Meet with other acquisition workforce staff? We offer several opportunities to learn more about how to have the best procurement management in government!

Upcoming events::

April 16, 2014 at 9AM to 5PM EST 24th Annual Government Procurement Conference

Contact Us

Contact Us

We’d love to hear from you!


Telephone:

703-380-2415


Email:

info@gprocure.com


Mailing address:

GovProcure
450 West Broad Street #203
Falls Church, VA 22046

Have a Question?Use the contact form below to send us a message.
We will never share your personal info with anyone.
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